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Manager, Building Services

Full-Time, Non-Bargaining Unit

Program Overview

The Housing & Homelessness Services Unit's primary goal is to help homeless people and those living on low-income find and keep appropriate housing and prevent evictions whenever possible. The philosophy of this work is in keeping with WoodGreen's commitment to community development, anti­-discrimination and harm reduction. 

What You Will Do

  • Develops, implements, and monitors routine preventative and maintenance repairs and cleaning schedules for the buildings; including scheduling of staff and vacation approvals.

  • Ensures the prioritization, delegation, and completion of work orders.

  • Provides direct supervision of the building services staff and conducts performance appraisals.

  • Works with the Director, Housing Operations and Assets Management to ensure the planning and implementation of staff development.

  • In consultation with the Director, Housing Operations and Assets Management, recruits, hires, and evaluates qualified staff for the building services department.

  • Ensures that repairs and renovations done by external contractors are secured according to WoodGreen's policies and procedures regarding competitive pricing, quoting, written specification and tender document requirements, quality work, and contract
    supervision/ administration.

  • Responsible for inspecting and signing off on all work done by external contractors prior to invoicing being approved and passed for payment.

  • Responsible for the effective operation of the Organization's vehicles including the accurate and efficient monitoring of gas card and update of log books.

  • Ensures accurate system of record and inventory are implemented and maintained, and ensures that the database for property management systems related to maintenance are accurate and up-to-date.

  • Responsible for inventory review and purchasing of standard resources and supplies to fulfill regular maintenance functions.

  • Implements and monitors fire safety procedures including monthly fire drills and trains staff on their role in fire safety and evacuation procedures.

  • Implements and evaluates policies related to the maintenance of the physical structure, safety, and security of the buildings, staff, centre users, and housing tenants.

  • Establishes and maintains links with staff, outside agencies, and government bodies to ensure all programs and locations meet regulations of the building and fire codes as well as health and safety codes.

  • Responsible for capital and operational projects as assigned by the Director, Housing Operations and Assets Management.

  • Supports the Senior Manager of Building Services with carrying out the management responsibilities for Building Services including annual planning and evaluation of the physical structures, building component life cycle and capital reserve planning, mechanical and electrical systems of all buildings to ensure that the annual objectives are achieved and that compliance with building and fire codes as well as health and safety laws occurs.

  • Works with the Director, Housing Operations and Assets Management in the preparation of annual maintenance work plans, operating budget, and reserve fund/capital expenditure.

  • Participates on the Health and Safety Committee representing management.

Manager, Property Services

Permanent, Full-time

Number of Hours: 37.5 hours per week

Rate: $60,879.00 – 67,216.50 per year

Supervisor:  Sr. Manager, Property Services 

Application Deadline:  October 15 2019

Location:  36 Lombard Street, Toronto ON

Position Summary

Responsible for the day to day property management of Fred Victor Centre (FVC) owned and managed properties, with the primary focus to ensure proper maintenance and repair of FVC properties. The Manager is also responsible for the supervision of maintenance staff, coordination of vendors and contractors, prioritization and delegation of work orders, ordering materials and supplies and responding to all forms of building emergencies, plus related operations systems and processes with the related budgets.

Major Responsibilities (for full outline, click Read More)

Portfolio Property Management

  • Ensure all building systems and equipment are functioning at acceptable prescribed levels for all FVC sites.

  • In consultation with the Director, ensure that preventative maintenance, corrective maintenance and other service contracts for FVC facilities are in place and complied with.

  • Maintain facilities in accordance with health and safety legislation, the Ontario Building Code, the Fire Code, municipal bylaws and any other applicable codes and legislation.

  • Act as liaison for vendors (electrical, mechanical, public utilities, etc.) landlords and property management companies.

  • Conduct monthly and semi-annual building inspections.

  • Oversee capital repair and replacement projects according to the capital reserve plan.

  • Ensure all required permits and licenses are obtained and up-to-date.

  • Prepare scopes of work and tenders, and obtain quotes and proposals for required work in compliance with best practice and FV procurement process.

Financial Management

  • Make purchases in accordance with budget, spending limit and FVC procurement policy.

  • Prepare and monitor operating and maintenance budgets for FVC owned and managed properties.

Human Resources and Supervision

  • Recruitment and training of property services staff in accordance with FVC human resources policies and procedures.

  • Conduct regular staff meetings with portfolio Property Services staff.

  • Plan and monitor staff work schedules.

  • Conduct probationary and annual performance evaluations for portfolio assigned staff.

  • File incident reports and WSIB reports as and when required.

Administration

  • Prepare monthly reports and annual unit inspection reports and others as required by the Director.

  • Maintain accurate and up-to-date e-fling for contracts, leases, reports, building components, and any other information related to the function of the position and department as it relates to the property portfolio.

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